In a meeting, a class, or a training session for the workplace, it is essential to keep track of attendance.
Most of the time, participants must write their names down on paper, which is both time-consuming and inconvenient.
But with QR codes, you can make it easier to track digital attendance from physical touchpoints.
And with a reliable QR code generator online, you can easily create QR codes for your contactless attendance system.
What you’ll need to set up a QR code attendance system
QR code generator
When choosing the best QR code generator, there are many things to consider aside from its customization features. You must also determine how well it protects sensitive information.
Your QR code based attendancesystem will contain the personal information of your employees, students, or attendees. If those ever get leaked, you will be held liable.
It’s highly suggested that you go for a QR code generator with an ISO 27001 accreditation and other security features that make it dependable.
Google Forms
Google Forms will be your tool for creating the attendance form that people will fill out on their smartphones.
You can mark certain sections as required to ensure that people will provide the necessary details. A user cannot proceed unless they fill that section out.
Moreover, you can limit the number of people accessing the Google Form. This is helpful for forms within organizations such as offices or schools.
After creating a Google Form, simply copy its link and embed it within a URL QR code for easy access. Use dynamic QR codes so you can track the number of scans.
Google Spreadsheet
Google Spreadsheet goes hand-in-hand with Google Forms. Spreadsheet will record all the details and data that people put on Forms.
You can set this up so it will become an automatic process—no need for manual recordings. And for transparency, you can share the Spreadsheet with your colleagues.
When sharing, you can set it to view-only mode so that others cannot make unnecessary changes to the data.
Benefits of using QR codes for attendance
Environment friendly
The amount of paper used to check attendance in many industries is piling up, and it will end up thrown away.
However, checking your students’ or employees’ attendance becomes a breeze when you use QR codes.
When users scan the QR code, the designated file automatically updates its information without the user having to enter it manually.
Cost efficient
Other methods of checking attendance may end up costing more once they are in place. As the work it takes to keep them going goes up, so will the price for the service.
Because of this, many institutions with limited funds look for better tools for checking attendance that is cheap and easy to use.
Many businesses use QR codes as an alternative because they are the most cost-effective way to keep contactless operations going.
Using QR codes, institutions can set up a reliable way to check attendance without paying extra for maintenance.
Trackable
When using dynamic QR codes, you can access real-time scan analytics. This includes the total number of scans, time and OS device used in each scan, and the scanner’s location.
This allows you to verify whether your employees or students are really on the premises upon scanning for attendance.
Track attendance seamlessly with QR codes
QR codes are a tremendous physical-to-digital channel because they make it easy to keep track of digital attendance at physical touchpoints.
Many organizations find tracking attendance with QR codes helpful because it helps them keep their operations paperless and efficient.
Go to QRTIGER, the best QR code generator online, and make a QR code-based attendance system for your organization today.
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